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My Life as a Transcriptionist

I am a 30 year old mother of two. I love being self-sufficient and self motivated. As a mother of two school going children, I try to inculcate those qualities in my children also. As a home transcriptionist, these qualities with self discipline help me do both the jobs efficiently. I believe I am very well suited for this line of work.

I am a family person. I love being home with my family. As my kids grow I love watching them assert their independence and take decisions. I would not miss it for the world. But their growing up has left me with much more time than before. I have time to pursue my career as a transcriptionist more seriously. The income that I can generate from it works well for me. I feel financially stable. When the kids were small I used to work at nights; I can mange 4 hours during the day now apart from the nights.

The transcription field is vast and challenging. You can select your specialization. Though medical transcription would have paid better, general transcription works well for me because when I started I had no experience and had taken no course. Recently I did an online crash course on general transcription. It gave me a certification that some transcription companies recognize. They pay me a better rate. The course gave me confidence to approach clients in my locality for transcription work too. My income has increased. Transcription at home work fits the bill for me. I see this line of work as one where I can grow and go as far as I set my mind and heart on doing. I intend to go far. I love to learn so much.

Now I have learnt to balance my work and family. With being able to work from home gives me more time with my family. Some advantages I consider of working as a transcriptionist are the flexibility of hours, the opportunity to work at home, a career in transcription, and the feeling of being able to provide for my family. It is such a great feeling to have when you are financially stable.

How to Find a Transcription Service That is Right for You

Do you want to make money by working at home as a Transcriptionist? You need to find right Transcription Company to associate with. In the early stage of your career you should look for a reputed transcription service that can provide you regular transcription work to help you start earning money with minimum worry to keep your transcription business sailing. Basic skills required for a good transcriptionist include good command over English language and grammar, strong vocabulary, sharp listening skills and fast and accurate typing skills. Right company is one that gives you reasonable money for your efforts. Good companies have a fair payment policy which means higher rate for low quality recordings and faster turn around time. When you find the transcription service that is right for you, give your best to do your job and transcription can be a rewarding career for you.

If you want to start ‘work from home’ transcription business and can not make it of your own, you can choose to work for a reliable and reputed transcription service who will assign you transcription work with flexible assignments and allow you to balance between your work and other family responsibilities. Getting associated with a legitimate transcription service is very important. It is no good getting associated with fly-by-night type companies since it will be harmful to your reputation. Finding a creditable transcription service is right for you. A reputed company will give you positive support in building your transcription career.

Easiest to start in transcription industry is business or general transcription branch where you do not require any special skill or training like medical or legal transcriptions. Good English, listening and typing skills, a home computer with high speed internet connection is all that you need to start as a transcriptionist. It helps you start earning immediately you start your home-based transcription business. Your income will depend on the completion of your transcription assignments accurately and delivering the transcripts on time. Later, you can acquire the desired skills and training if you wish to add medical and legal transcriptions in your portfolio.

Online Transcribing Jobs

Gone are the days when degree-holders had to run door to door for seeking job suiting their qualification. Internet has provided vast opportunity to job seekers and to explore job opportunities globally. Online Transcribing job is one such opportunity which is most suitable for those who have good typing speed with reasonable command over English language, vocabulary and grammar.  Online transcribing job is a boon for retired persons and housewives to work from home in their spare time and generate extra income without compromising with their daily schedule. With right training and experience, plenty of transcription jobs in business, medical or legal fields are available.  If one does not have any experience in transcription field and he/she possesses good control over English language/grammar and has a strong vocabulary, with good typing skill and reasonable knowledge of office software, there are many good transcription companies willing to hire them as full-time/part-time transcriptionists.

If you have decided to start a home-based transcription business and have set up your home office with necessary transcription equipments, you may start looking for transcription job providers on internet. Use of different search engines, message boards and other freelance job sites are easy to find online. Various transcription companies keep advertising on their websites seeking good transcriptionists for taking up online transcription job. Search in Google or Yahoo with keywords like “legal transcription” or “medical transcription” will show several transcription sites to explore the work opportunities. People interested in legal transcription can also search for work by using “court-reporter” keyword. Many court reporters are willing to outsource their transcription work, online, to deserving candidates.

Online transcribing jobs can be explored through transcription message boards and different online forums which can prove very helpful in providing links and useful tips to newcomers looking for suitable source. Just get, set and go to grab a most suitable online transcribing job for you.

How Important is Proofreading in Transcription

Every profession needs to keep a record of their core activities for future reference purpose. Business houses have different meetings, interviews and conferences; medical professional have plenty of clinical notes, investigations and medical histories of patients; legal experts need to keep record of different court documents and proceedings so that these documents can be referred back when need arises. Earlier this record keeping was done manually and it was a cumbersome exercise, requiring lot of time and energy. Internet offers great help in achieving this objective.

Transcription is the art of converting voice files into text document. Business, medical and legal professionals prefer transcribed documents which save them lot of time, money and energy. They just outsource their voice files to reputed transcription service providers who have a team of skilled and experienced transcriptionists to undertake this job. Every document needs proofreading after it is transcribed to ensure accuracy of content, grammar and punctuation etc. Accuracy is vital in transcription business and, therefore, proofreading is very important part of transcription.

Proofreading is checking and rectifying the mistakes of a transcribed document. The most common errors a transcriptionist is likely to commit are omitting important dictated words, selection of wrong word, misspelling the words, typing and grammatical errors and errors of punctuations. Proofreading is a skill which improves with practice. A proofreader can improve upon his/her weakness by constant practice. Sometimes the words and phrases are confusing or they sound something other than what they really are.  A competent proofreader has to achieve good command over. English vocabulary and grammar that can be achieved by referring to different dictionaries and taking frequent lessons in the required branch of transcription such as medical and legal transcriptions.

Success of transcription business solely depends on accuracy of the transcribed document in which proofreading plays a vital role.

Writing a Resume as a Transcriptionist

A resume is a brief summary of a person’s career and qualifications. In its most effective form, a resume is a detailed sequential overview of an individual’s career objectives, educational qualifications (schooling), vocational qualifications (past jobs), experiences, special skills if any, awards, accomplishments.

The curriculum vitae (CV) is a more comprehensive/detailed resume that includes items such as publications, association memberships, continuing education and all experiences pertaining to one’s career.

Your resume needs to be interesting enough to the prospective employer that you get an interview. Be honest and highlight those particular skills, experiences, accomplishments, training you can bring to a company that matches closely with their needs.

Once a transcriptionist start applying for jobs, he/she will need to possess certain pre-employment requisites. Some requisites you have to send to the prospective employer or bought to your interview board.

Preparing a resume

Name: Write your name, phone number, box number, suite number, city, state, postal/zip code, where you can be reached easily.

Objective: Career objective contains a statement regarding what type of job you are looking for with your’ kind of qualification. Always include this section after your name on the resume, so that the prospective employer will know who you are and what you are looking for.

Education: In this section, include all secondary, higher secondary reports and other courses you have attended.

Work experience: Experience counts in transcription field and every transcriptionist must highlight his/her experience in the resume. In this section, you can include all related work experience if you have, for your job. If this is your first job or don’t have any work experience, you can include non-related work experience like volunteer works, internships etc. in this section. Experience can fetch you a higher salary.

Other skills and qualifications: Include any additional skills you have, any activities you had participated, accomplishments or qualifications to date. This includes all extracurricular activities in which you have excelled. It may be related to your education or work.

References: A work-related reference is someone with whom you have previously worked. All references should be persons who are familiar with you and if asked, would give you a favorable recommendation letter.

Awards/achievements: Include in this section any awards or achievements, you got in your school or work. 

Tips to follow while writing your resume

1. Clearly write the post for which you have applied.

2. Explain how your skills are a perfect match for this position. Include all vital points.
3. Be as concise as possible in your transcription résumé and highlight the skill sets you have.   Write information such as volunteer work or managerial positions that you have held while working as a transcriptionist.

4. If you have diploma or any other qualification regarding transcription, mention it and carry proof to the interview.

5. Try to limit your resume to one page. Make it short, simple and to the point.

6. A well written resume will make it easier for you to sell yourself to a prospective employer when you meet face-to-face in an interview board.

7. Avoid using long paragraphs and repeated sentences that say too little.

8. Use italics or bold to emphasize your achievements.

9. In transcription field, flawless resumes are imperative. Therefore, have someone check your resume for grammar, spelling and punctuation.

10. Add references and testimonials from previous employers, if any.

11. The transcriptionist must also highlight his computer knowledge along with English language skills in his resume.

A transcription company normally looks for hard-working employees with basic knowledge in English language and computer skill. And through a resume, they just want to see the qualification, experience and the track record of a candidate.

Training for General Transcription

Transcription is one of the simplest yet challenging professions today. It requires changing different recorded voice files into text format. Transcription is a fast growing telecommunication job which has immense earning potential. Main reason of its popularity is that transcription work can be started from home with minimum investment. Its acceptance as a part-time engagement for housewives and retired persons makes transcription work a much sought-after home based business of modern times. People aspiring to become successful transcriptionists need to possess some set of skills, which requires basic training for the same.

General transcription includes transcribing speeches, religious sermons, insurance and meeting minutes, group discussions, interviews focus groups, telephone conferences, educational seminars etc. Ability to type fast and accurately, strong vocabulary, excellent spelling and grammar skills, and familiarity with word processing software are the basic skills required by a good transcriptionist. For successful execution of transcription work, you will need some basic equipment like a computer with a good headset, foot control pedal, microphone and perfect Internet connection.

There are not many schools offering courses for general transcription because it pertains to a general field, open to a wide array of topics. Since there is no specific industry in relation with general transcription, it will be a tough task to find a college providing such a course. Some business colleges offer transcription as a part of other courses. This course will generally include transcribing and deciphering speech, which forms the core of a transcription job. Reputed transcription companies also offer training, which is known as in- house training. The training schedule includes a training manual, with necessary details about the basics of transcription. The candidate will be expected to adhere to the rules set forth by the company. Audio and video files will hold the transcription process, the formatting, and in general software to be used by the trainees to practice.

General transcription training does not usually require an official college degree. A student can teach himself to transcription without any formal education. The most important requirement for transcription is a good typing speed and listening abilities. These skills can easily be developed by constant practice.

Affordable Alternative to In-House Transcription

In the modern corporate world an endless number of meetings, interviews and seminars are conducted. Today firms, more than ever before, are realizing the importance of recording these events via audio/visual recorders and transcripting them. The number of firms which provide transcription services too is growing gradually. More and more companies today are choosing to outsource their transcription work rather than establishing an in house transcription department or getting it done by their hired employees.

A variety of transcription services are available today that specialize in specific industries and different kinds of transcriptions.  Capable, experienced transcription companies will make sure that the work is done at an affordable price and in minimum time.  If you have a business and you need transcription services, opting for outsourcing is a better alternative than getting an in-house team to do the work for you. This way you will maximize on the benefits of transcription services and your business will reach new heights.

In small companies it’s not possible to hire new employees or purchasing the required software and hardware for transcription. Trying to set up an In-house transcription team would do nothing more than increase your expenses. Burdening your current employees with transcription too is not a good idea as it would force your employees to compromise with their current objectives and set goals. If the employees start working on transcription, who will focus on other core business activities? This is why it is advised that you hire a competent outsourcing company who can handle the transcription work for you and you and other employees in your office get to focus better on the core problem areas and on your real business goals.

In a big business, smaller tasks like transcription can be a great drain on your time and resources.  Outsourcing to a transcription service company will invariable give you better quality transcripts and allow you to work towards achieving your critical goals. In today’s world it’s important to keep your eyes on your main objectives and not lose track, if you want to beat your competitors.

Transcription happens to be an extremely specialized field. A transcription company employs professionals who are trained in their work and offer transcription services at a price that you can easily afford. Not only is outsourcing a cheaper alternative which will let you save a lot of money but would free you from the hassles of managing an in-house team

Can Transcription Company serve as a Virtual Assistant

Your transcription business needs proper attention from every employee who works for it. These jobs can consume a lot of time and at the end of the day you might not get to focus on the core business issues properly. For this purpose, you may hire a virtual assistant. The transcription company can serve as a virtual assistant and complete all the transcription jobs that have been allotted to it. The best thing about working with these companies is that you can get the work done according to your preferences and in the style that you need. You can take the services of these virtual assistants throughout the day and offer transcription services for all your documentation needs.

You can give some special projects to the outsourcing company and get them done within the deadlines. The company you choose will work to understand your business and know your needs so that the work can be done accordingly. The professionals working  in the transcription companies are experts and experienced and thus  provide you with the services in the most efficient manner. The files are sent and received electronically through safe channels so that the information is not leaked out to the unauthorized people and remains in safe hands.

The company that you choose will work just like your assistant and keep in mind your needs and preferences for getting the work done. You will not have to pay extra amount as salary to the people who can do the transcription work for you and this just means more savings for you and your business. While the company performs the transcription work for you, you can concentrate on the more important issues and get the work done in the best possible manner. Use of technology is responsible for all these changes and you can make the full use of the services and reap the benefits.

Opt for Professional Transcription Services and Reap Benefits

Transcription services are one of the most important functions that have to be performed by the business in order to maintain the record of the meetings. This work needs to be done in the best possible manner and this is where the services of the professional transcriptionists come to our use. With the growth of transcription service providers, the level of expertise and competitiveness has also increased. A transcription company employs professional transcriptionists that have gained knowledge, expertise and experience in the field. Outsourcing accounts for a number of benefits and one of them is the professional and accurate service.

The trained professionals know the industry standards and thus follow them strictly. They are trained and expert and thus make sure that the documentation is done accurately. If you need medical or legal transcription services, there is nothing better you can opt for. The trained professionals treat the records carefully and make sure that the data in them is accurate and properly transcribed. People who have an aptitude for the field are the ones who work as transcriptionists and thus you are ensured of proper knowledge that accounts for no mistakes in the work.

Apart from the accurate work, your company also makes you save cost as there is a lot of competitions in the field and the companies offer affordable prices. You will not have to hire staff and pay salaries to them and make arrangements for their seating and working. The extensive use of technology is being done for the purpose of transcription and the professionals combine their knowledge with speed to complete your work. If you have a business and are looking forward to get expert transcription services, outsourcing is what you need to do. Choose a company that follows the industry standards to provide transcription services at an affordable price and within the deadlines.

Outsourcing Transcription Comes With Reliability and On-time Delivery

Different business sectors use the transcription services and have thus seen a great change in the way transcription companies have brought a change in the efficiency of the services. The transcription services have brought a shift in the volume of business and the revenue they are able to generate by concentrating on the core business issues. Outsourcing the transcription services bring in a lot of benefits for your business and one of them is that you can rely upon the professional services being offered by them and be sure that all your projects will be delivered on time.

When you want to opt for legal or medical transcription services, you can be sure that the information you provide to the company will be kept secure and safe. The professionals never compromise with the quality of the work and ensure accuracy in the information. It is understood that some medical and legal information is confidential and should not pass through more number of hands. To make this sure, the transcription companies deal only with the authorized people in their offices and send the information over secure networks. This is done to make sure that no information gets leaked or passes on to wrong hands.

The information about your business is important and if leaked, it can lead to problems. When choosing a company to work with, make sure that you opt for a company that offers you complete support throughout the day and delivers the files electronically through channels to which no unauthorized person has access. The company that is HIPAA compliant is the one you need to opt for in order to get certified people to do the documentation work for you. The documentation projects need to be completed in time so you should choose a company that can make available the documents within the deadlines. Choose wisely to get the best services.